Maricopa County Parks and Recreation

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Adobe Dam-Invitation to Negotiate for Existing Cart Racing Complexes - UPDATED


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Maricopa County is accepting proposals from Respondents who are interested in partnering with Maricopa County (“County”), acting through its Parks and Recreation Department (“MCPRD”), to promote, manage, operate, maintain and improve the two existing kart complexes, independently or as a combined complex or provide an alternate recreation facility, at Adobe Dam Regional Park (“Park”). This Invitation to Negotiate (“ITN”) will define the general requirements for partnering program as well as the proposal procedures, evaluation, award criteria, and other factors pertinent to this procurement.

Notice is hereby given that the County is conducting this invitation to negotiate, electronically through an outside agent, BidSync.com, until 2:00 P.M. Arizona time on June 26, 2018;Serial #180246-ITN:  Promote, Manage, Operate, Maintain and Improve the Existing Kart Complexes, or Provide an Alternate Recreational Facility at Adobe Dam Regional Park”, for the County, on behalf of MCPRD.  Proposals will be opened by the contract administrator (or designated representative) at an open, public meeting on the above date and time, at Maricopa County Office of Procurement Services, 320 West Lincoln Street, Phoenix, Arizona 85003.

To participate in this ITN, vendors (also referred to as “Respondents” in this notice) shall register through BidSync.com. To register with BidSync.com, please go to WWW.BIDSYNC.COM and click on the orange ‘Register’ link.  Registration has no cost, and will allow you to access all of the bid information, bid documents, receive bid notifications, and submit a response. ONLY RESPONSES THAT ARE SUBMITTED THROUGH WWW.BIDSYNC.COM  PRIOR TO BID CLOSING WILL BE CONSIDERED FOR AWARD-NO EXCEPTIONS!  For assistance, please contact BidSync Vendor Support Department via phone or email, during regular business hours: 1-800-990-9339 or agencysupport@BidSync.com.

All proposals must be submitted electronically to BidSync.com prior to the bid closing.  The proposal will be listed under, and marked “Serial #180246-ITN: Promote, Manage, Operate, Maintain and Improve the Existing Kart Racing Complexes, or Provide an Alternate Recreational Facility at Adobe Dam Regional Park”.  All administrative information concerning this ITN can be located at MCPRD’s website: WWW.MARICOPACOUNTYPARKS.NET Any Addenda to this ITN will be posted online at: WWW.BIDSYNC.COM.

The Maricopa County Procurement Code (the “Code”), located at www.maricopa.gov/685/Procurement-Code, governs this procurement and is incorporated by this reference.  Any protest concerning this ITN must be filed with the Procurement Officer in accordance with Section MC1-905 of the Code.


THERE WILL BE A MANDATORY PRE-PROPOSAL CONFERENCE ON April 5, 2018 at 1:00 PM, AT:   PHOENIX KART RACING ASSOCIATION, 22602 N. 43RD Avenue, Glendale, AZ.  This will present the only opportunity to discuss the County’s program requirements.   Failure to attend the mandatory pre-proposal conference will result in proposals from non-attendees deemed as non-responsive and will not be considered.  Bring a copy of the ITN with you to facilitate the review.  Bring a business card to be retained by Maricopa County Parks and Recreation Department.  On-site parking is available.  Wear comfortable shoes and clothes in event you desire to look at the areas in more detail.  Bring your own water – none will be available.

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